Kalundborgegnens Erhvervsråd, a member-managed business association, is an independent legal entity. Its seat is Kalundborg municipality.
The business council's purpose is – on the basis of the area's special conditions and business structure – to work to promote business and employment in the Kalundborg area by
The membership of the Kalundborg Region's Business Council is primarily companies and entrepreneurs from Kalundborg Municipality. The target group is companies and entrepreneurs belonging to all business sectors.
The following can be admitted as members:
Entrepreneurs who have not started their own business can become members for a period of 18 months. The entrepreneur becomes an ordinary member at the start of the business. The entrepreneur is not eligible for election and does not have the right to vote at the general meeting
Anyone can be a free trial member for a period of six months if you have not been a member before. Trial membership entitles you to the benefits of the Kalundborg Region's Business Council during the period. A probationary member is not eligible and does not have the right to vote at the general meeting
A request for admission as a member is submitted in writing to the secretariat of the Kalundborg Region Business Council, which can approve the request if the person making the request is covered by the membership categories mentioned in § 3.
Membership is only active when the membership fee has been paid. In the first calendar year, the subscription is paid for the proportionately full number of remaining months. The fee must be paid no later than 30 days after registration. However, see also subsequent § 4 on payment of dues in relation to participation in the general meeting.
Members who are in arrears with dues and have not made a payment after receiving two reminders are automatically deregistered.
The members are not liable for the association's debts, apart from the obligation to pay the membership fee.
Termination can be done legally with three months' notice until the end of a month. There will be no refund of the quota for the rest of the calendar year.
If a member is deemed to harm the business council, the general meeting can by a simple majority exclude that person.
The general assembly of the Kalundborg Region Business Council, which is the council's highest authority, is held every year before the end of March.
The agenda for the ordinary general meeting must include the following items:
Board members can be re-elected
Proposals for the agenda for the ordinary general meeting must be in the hands of the chairman no later than 14 days before the general meeting.
General meetings are convened by sending an email to all members. The broadcast takes place with at least three weeks' notice and contains a provisional agenda.
The notification is also published in the Business Council's newsletter and on the Business Council's website.
Notification of the final agenda is made by sending an email no later than seven days before the general meeting.
An extraordinary general meeting is held following the board's decision or upon a written request from at least 20% of the members. Such a request must contain an indication of what you want dealt with at the general meeting.
Notice of an extraordinary general meeting must be issued no later than one week after the request and the notice must be given with at least 14 days' notice and no more than 21 days' notice.
The notice must contain the agenda for the extraordinary general meeting.
At the general meeting, each member has one vote. The vote at the general meeting requires at least three months of membership and that the member is not in dues arrears.
You cannot vote by proxy.
The submitted cases are decided by simple majority vote.
In the case of personal elections, votes are cast in writing. Votes can be cast corresponding to the number of people to be elected. If there is a tie, the decision is made by drawing lots.
In the event of an election in accordance with the agenda item 7, a list of members who are willing to receive election is issued together with the agenda by the sitting board.
Until the vote, proposals for additional candidates can be made by each member.
The general meeting can, on recommendation from the board, appoint honorary members of the Kalundborgegnen's Business Council. Members who have performed significant work for the Business Council and the business world can be appointed as honorary members.
Honorary membership is for life and the honorary members are dues-free.
No decision can be taken on matters that have not been listed on the final agenda.
What is passed at the general meeting is entered in a protocol authorized for that purpose by the business council, which is signed by the conductor and the chairman.
In order to adopt changes to the articles of association, two-thirds of the members present must vote in favor of the proposal.
In the event of dissolution of the trade council, two-thirds of the members present are required to vote in favor of the proposal at two consecutive general meetings with a maximum of five weeks apart.
Upon dissolution of the business council, the remaining assets of the council shall accrue to Kalundborg Municipality.
The trade council is led by a board of directors, which consists of 11 members, who are elected as follows:
The board itself elects the chairman and deputy chairman - the municipality's representatives cannot be elected chairman or deputy chairman.
The board determines its rules of procedure.
The Business Council's board of directors employs a business manager who manages the Business Council's secretariat according to the guidelines set by the board.
The business manager and the board of directors are bound by confidentiality with regard to any information communicated in confidence.
The business manager reports to the board.
The board can set up permanent and temporary project groups or idea groups whose terms of reference are determined by the board, who are kept continuously informed of the groups' activities.
The business council is signed by the chairman or deputy chairman in association with a board member or the business manager.
Prokura can be notified.
The board has decision-making capacity when at least six members are present.
The board's decisions are made by simple majority vote. In the event of a tie, the chairman's vote is decisive.
Board decisions are recorded in meeting minutes, which are sent out by the business manager immediately after each meeting through the agenda system. If board members have comments or objections to the minutes, including the decisions made, comments must be submitted to the trade council's secretariat no later than eight days after receipt of the decision minutes.
The board holds meetings at least four times a year.
The Business Council's accounts follow the calendar year.
Every year, the Business Council prepares a detailed account of the previous financial year, together with a report on the council's activities during the period.
The accounts must be ready for audit no later than 10 February and the auditor must have completed the audit no later than 14 days before the general meeting, so that the accounts in an audited state can be submitted to the general meeting.
Articles of association with adjustments in § 4 (call to general meeting and call to extraordinary (general meeting).
Adopted at the ordinary general meeting of the Kalundborg Region's Chamber of Commerce on 16 March 2021.
Lawyer Stig Nielsen, conductor